Here at The HR suite, we have been working hard to make sure that we continue to respect your privacy rights in a best practice manner, based on the previous data protection legislation and the new GDPR privacy rules came into force on May 25th.
So, here’s a quick run-through of what it all means for you as an HR Suite customer. For full details please read our Privacy Policy.
1. What is the GDPR?
The EU has introduced a regulation- the General Data Protection Regulation (GDPR) to strengthen data protection for all within the European Union. GDPR is good news for customers. It makes it easier for you to access your personal information and control how it is used.
2. When did it come into effect?
May 25, 2018.
3. Why does the HR suite collect and use my personal information?
There are a number of reasons why the HR suite collects and uses personal information. We have outlined just some of these reasons below but if you’d like to find out more, please read our Privacy Policy.
To manage any of your requests
To provide you with the best and most useful content to help improve your online experience
To help administer your product and services
To prevent unauthorised access to your accounts
To meet our legal and regulatory obligations
4. What is a Privacy Policy?
A Privacy Policy is a document that every organisation who processes personal information must produce and make available. It gives detailed, but simple, explanations of how the HR Suite manages your personal information.
You can download a copy from our website www.thehrsuiteonline.com
5. What are some of the key changes that I will see as a customer?
The GDPR will give you greater control over your personal information by setting out additional and more clearly defined privacy rights, which you can exercise.
Rights for customers under the GDPR include:
The right to access personal information and organisation holds on you
The right to have inaccuracies corrected
The right to have information erased
The right to object, including in relation to direct marketing
To restrict processing
The right to have your personal information sent directly yourself or another organisation
Rights in relation to automated decision making and profiting You can find out about your privacy rights and how you can control the personal information the HR suite holds about you in our Privacy Policy on our home page.
6. Does the HR Suite share my personal information?
We sometimes need to share your personal information with trusted third parties who preform important functions for us. For example, we use third parties to help us address fraud, security or technical issues. The HR suite is also required to co-operate by law or otherwise through a legal process with Irish, EU regulatory or enforcement bodies. We go into more detail about the reasons we share personal information in our Privacy Policy on our home page.
7. How secure and confidential is my personal information?
We use a variety of security technologies and procedure to help protect your personal information from unauthorised access use or disclosure. The security of your personal information is exceptionally important to us and we put in a huge effort into protecting it. Our Privacy Policy outlines how we do this in more detail.
8. For how long does the HR Suite retain my personal information?
This depends on the nature of the information we hold and the purposes for which it is processed. Sometimes there are statutory obligations (imposed on us by law). Your Personal Data is held on secure servers which are hosted by ourselves for up to 7 years (under the Finance Acts, it is required to retain all financial information and supporting documentation for a period of 7 years).
9. Where do I get more information?
Download our Privacy Policy from our Website www.thersuiteonline.com
Call us on (066) 7102887
Email us info@thehsuiteonline.com
In summary the changes are as follows; improved clarity- it’s easier to understand what data we collect, how it is processed and the controls that you have; an expanded cookie policy; and material to address new GDPR laws.
Your privacy is a top priority and we remain completely committed to you. There will be no change to how you use the products and services you hold with us, but you will have significantly strengthened rights.
As an existing subscriber, the good news is that you will continue to receive by email our regular newsletter, as well as details of our events, articles some case updates.
While care has been taken in the preparation of this communication you should be aware that it is designed to give a general overview and its consent is not intended to be comprehensive. Specific information is in our Privacy Policy which we recommend you review. If you need further information or wish to exercise your privacy rights please do get in touch.
You are free to opt-out from receiving emails from us at any time. If you wish to opt-out now, please email us at info@thehsuiteonline.com
Caroline
